Webmail makes digital life on the road easier, but for most of us it’s not a particularly elegant solution. The browser interface can be oh so slow; you end up with multiple email addresses and messages stored in different places; and you lose the benefits of using powerful software such as Microsoft Outlook to handle not only your email, but also your calendar and contacts.

Far betterwould be the ability to take our home or office email with us: the same email program we use every day; the same email address; the same configuration; and the same mail store.

Unfortunately, most Internet Service Providers - and office mail systems - throw a fit if you try to use your email using another ISP’s network or a wireless hotspot. If you’ve ever encountered a “relaying denied” error message, you’ll understand the frustration this can cause.

Enter portable SMTP servers. These alternative mail deliverers provide a simple solution to your email-on-the-road woes.

SMTP? 

SMTP is not the sort of thing most of us spend a lot of time thinking about. If you know what the initials stand for – Simple Mail Transport Protocol – you’re ahead of the game. But when it comes to taking your email with you, it’s worth gaining at least a nodding acquaintance with the possibilities behind those initials.

I’ve written a guide to using an alternative SMTP server to gain seamless access to your email from anywhere. The article describes a number of ways to loosen your SMTP shackles, but if you’d like the I’m-too-busy-for-an-executive-summary summary, it’s this: give SMTP2Go Worldwide SMTP Server a try. This SMTP relay service is inexpensive (with a 7-day free trial so you can check it out), ridiculously easy to set up, and works smoothly and reliably.

I’ve tried other portable SMTP solutions in the past, including the downloadable Postcast Server and Gmail’s SMTP server, and encountered bumps and hiccoughs on the road. Using a relay service like SMTP2Go seems to eliminate those problems.

There are other SMTP relay services and downloadable servers available and I mention several of them in the article. Have you had experience - good, bad - with any such services? Let me know.

The Send To option has always been one of Windows’ handiest shortcuts. It lets you copy a file - or a folder full of files - to another folder without having to navigate your way to that destination folder. Send To also lets you quickly upload, email or open a document.

To use Send To, all you do is right-click a file or folder, select Send To from the pop-up menu, and select a destination to copy, upload or email the item.

Windows pre-populates the Send To menu with a selection of destinations and shortcuts, and some applications add further shortcuts to the list. You can add your own twists to the Send To menu, too. For example, you can add folders where you archive or store documents to the Send To destination list.

Shortcuts to the destinations which appear in the Send To list are stored in a special folder called SendTo (note there’s no space between Send and To in the folder name). In Windows XP, you’ll find the SendTo folder located in:

C:\Documents and Settings\username

where username is your Windows log-on name.

In Vista you’ll have to dig deep to find the SendTo folder:

1. Click Start then click your log-on name to open your user folder.
2. Click down through AppData -> Roaming -> Microsoft -> Windows -> SendTo.

Of course, as is often the case with Vista, instead of digging down through this list of folders you can quickly jump to the SendTo folder by using the search box: Click Start, type sendto in the search box and click the SendTo folder in the Files list. 

As well as adding shortcuts to folders and network drives to the SendTo folder, you can also add programs. When you Send To a program, the document you select will be opened in that program. For example, you might want to add a shortcut to Notepad to the SendTo folder so you can quickly open a document in a plain text editor.

Send To SendTo

If you frequently modify the Send To list, instead of opening the SendTo folder in order to add new shortcuts, you can add a shortcut to the SendTo folder to the SendTo folder itself. When you do so, you’ll be able to add a new destination to the Send To list simply by right-clicking the destination (folder, network drive or program) and selecting Send To -> SendTo. It sounds a little mind boggling, but it’s very simple in practice:

1. Open your user folder then navigate down to AppData -> Roaming -> Microsoft -> Windows.
2. Right-click the SendTo folder and select Create Shortcut.
3. Rename the shortcut SendTo.
4. Drag the shortcut into the SendTo folder.

Once that’s done, whenever you want to add a new destination to the Send To list, right click the destination and select Send To -> SendTo.

I’ve added a new article called Troubleshooting Internet Connection Problems to the Tutorials & Guides section. You’ll find it helpful for diagnosing and fixing problems when you:

• Can’t access a web site.
• Can’t get online at all.
• Can’t connect to a wireless network.

This excerpt describes a method for curing many modem- or router-based problems.

Trouble accessing the Internet

If you can’t access the Internet at all, start by checking your hardware:

1. Is your modem on? Check that all the usual lights are lit or blinking as appropriate. It helps, of course, if you know which lights are usually lit solid and which flash, so if possible position your modem (and your router) so you can see the status lights.

If the lights are not lit correctly – or if you’re not sure whether they are – reboot your modem: disconnect the power cord, wait about a minute, then reconnect the power cord and wait for the lights to come on. Then try your Internet connection again. If the lights are not lit, ensure the power cord is properly seated, then check the Ethernet or USB cable between your modem and your computer. Don’t just give the cables a look over; instead, disconnect each end of the cable and plug it back in securely. If you’re using an Ethernet cable, it should make a click when it seats properly. If you’re using a USB cable and have it connected through a hub, take the hub out of the loop: disconnect the USB cable from between the modem and the hub and connect it directly from the modem to a USB port on your computer. Also, if you’re using a USB port on the front of your computer, try disconnecting that cable and plugging it into a USB port on the back of your computer; sometimes, the ports at the front do not have sufficient power to do the job.

Tip: Prepare for trouble

Most ISP’s list their technical support phone number on their web site (although you may have to dig around to find it). Write it down now, before you have a problem with your Internet connection, and stick it somewhere handy. Also, make sure you have a copy of your router’s documentation on hand – you should find a downloadable version at the manufacturer’s site.

If the modem lights still fail to come on, give your ISP a call. There’s a good chance there’s something wrong their end.

2. Is your router on? If you use a router in conjunction with your modem, make sure the appropriate lights are lit and check its cables, too. Even if the correct lights are on, try resetting the router by disconnecting its power, waiting a minute, then reconnecting the power.

If the router’s lights fail to come on but your modem appears to be working, your router may have failed. Routers have a tendency to go bad silently and without notice. One way to check whether the router is kaput is to disconnect your computer from the router and reconnect directly through the modem. If you can successfully connect to the Internet without the router intervening, there’s a chance the router no longer works. It’s also possible that the router’s internal firewall or security settings are causing a problem, but in that case, its lights should still display as usual.

Sometimes, rebooting the modem and the router separately is not enough, but a full reboot may do the trick:

1. Switch off your computer and unplug the modem and the router.
2. Wait a minute.
3. Plug in the modem and wait for its lights to come on.
4. Plug in the router and wait for its lights to come on.
5. Switch on your computer.

If your daily stints at the gym have you feeling virtuous, this may come as something of a downer: A session on the treadmill or stair machine won’t undo the damage caused by that sedentary day job. That’s according to recent Australian research published in the April edition of Diabetes Care, which found that sitting there, hour after hour, is bad, bad, bad on your system.

There is some glimmer of hope for the desk-bound. The same research found that those who took frequent breaks from sitting reduced their girth and their body mass indexes, and lowered glucose and triglyceride levels in their blood streams.

According to the study, it doesn’t matter how much exercise you get; unless you also break up your sitting time, your body will suffer.

On reading this research, I felt a sense of impending doom. I sit down in front of the computer and that’s it - I’m absorbed for hours. In the days when I used to do computer programming, I’d even forget about going to the loo. I’m not quite as lost to the screen these days, but sedentary is certainly an apt description of me at work.

Stretch Break 

Enter Stretch Break. Stretch Break is a program which gives you a gentle nudge every now and then, reminding you to take a break. At an interval you determine, it pops up a break reminder and, unless you tell it to leave you alone, displays a series of gentle, yoga-ish exercises you can perform at your desk.

Stretch Break is flexible. As well as determining how often it should interrupt your work, you can choose the number of stretches for each session or even choose a particular sub-set of stretches to use. The latter is particularly useful when it comes to breaking up your sedentary time: by selecting the standing stretches, you can make sure you heave your frame out of your chair whenever Stretch Break pops up. Stretch Break also displays “ergo reminders” at the end of each break, little hints that will keep your body ticking along more happily.

I’ve been using Stretch Break on and off for years. It’s currently up to version 6.2 and I think the first version I used was 2.something. My problem is that it’s hard to commit to using the program. For the first few days after I’ve installed it, I use it religiously. But then, inevitably, comes the time when it will pop up while I’m in the middle of something intense, and I’ll think “Not now!” and hit the Later button. I promise myself I’ll take a break when the next reminder appears, but I know I’m already on the slippery slope to uninstalling it.

Stretch Break tries to accommodate busy or recalcitrant users by offering to delay the session for a minute or even five minutes. Once you start hitting those Later buttons regularly, you’re probably doomed.

So I’ve decided that what I need is the gentle inducement of Stretch Break plus a goad. I think that Australian research might be just the goad I need. When Stretch Break pops up now, I think about that research and the big payoff from taking a couple of minutes away from the computer. I also don’t, necessarily, perform the stretches displayed. Instead, I’ll get up and walk around, or make a phone call and walk as I talk. Anything to get me out of the chair. This approach has worked so far.

Stretch Break costs $US44.95, so it’s not cheap, but you can download an evaluation version to see whether it works for you. There are some free reminder programs available you might prefer, or you can set any one of dozens of other programs to pop up an alert at regular intervals. But none of those gives you the thoughtful exercises and visual cues Stretch Break offers, and which really help you notice what’s happening to your body as you sit there. I think it’s worth the money.

 I’ve started a fund to sponsor an orphanage for refugees from Afghanistan. I was inspired to do this partly because I know there’s a better way to deal with terrorism and human rights than bombing countries; and partly because I was fortunate enough to get to meet Zoya, one of the young women working with RAWA (the Revolutionary Association of the Women of Afghanistan), at V-DAY in New Orleans.

Zoya is 28 and she grew up without knowing peace in her country. Her parents were both killed. Her life as a woman in Afghanistan is terribly circumscribed. Working for basic human rights for her sisters puts her in real danger.

Zoya said if there is one thing we can do to help the women of Afghanistan and the country as a whole, it is to support the education of young people.

That’s what the RAWA orphanages do: they provide shelter and education for boys and girls, bringing them up in an atmosphere of mutual respect.

For a very modest sum - $US16,000 - we can build a new RAWA orphanage. It’s one small but significant way to help make the world a safer place.

How to donate

If you feel moved to donate, you may contribute any amount, using the ChipIn widget you’ll see on the right side of each page (as well as on this post).

When you click the ChipIn! button, you’ll be taken to my PayPal page. If you have a PayPal account, you can sign in to make your donation. If you don’t have a PayPal account or prefer not to use it, click the Continue link in the “Don’t have a PayPal account?” section. You’ll then be able to use a credit card to make the payment.

How this works

As this started as an individual effort to get support for a RAWA orphanage, you’ll see my email address(es) on the donation form.

So how do you know the money will get to RAWA?

It works on trust. Many of you have been visiting my Geekgirl’s site and reading my articles for years, so I hope you have some sense of knowing me. You’ll receive a receipt when you make a donation and I’ll post reports back from RAWA when we reach our goal. I’ll be kicking in the proceeds from the advertisements on my site to the Orphanage Fund, too, as this is something I’m committed to. Please note: if you’d like to have your name included on the list of donors when we sponsor the orphanage, please indicate this in the Comments section when you make your donation. Otherwise, I will keep your donation anonymous.

If you’d prefer to make a direct contribution to RAWA’s orphanages instead, you can sponsor an orphan, provide materials for the schools, or sponsor an entire orphanage yourself  through Charity Help International. If you do so, I’d love to hear from you.

Why is this a geekgirl thing?

You may be wondering how supporting RAWA fits with a site about computers and the Internet.

To me, it’s a natural connection. I’ve been writing about computers for 25 years and I came to the computing field with the goal of making technology as accessible as possible to as many people as possible, especially to women.

I’ve been working with community organisations, including women’s refuges, rape crisis centres and human rights orgs, for even longer than I’ve been a geek.

And I don’t see any sense in technology unless it makes the world a better place.